We have catered so many events over the past 13 years I've lost count. If I had to give a number I would say we have catered thousands of events. Somehow they were all preparing us for the call we received to cater our largest event ever. Over a month ago we received a call to cater an event for 1,500 guests in Florence, SC. We were excited and ready for the challenge. We knew this event would test us in so many ways. It would stretch our imagination and it would call for everything we've ever learned to be put to the test! 'Emma's anxiety was high when all I could worry about was the physical labor of it all. As I tell everyone, I'm 51 and I feel it everyday. LOL.
The planning and logistics of an event this size requires a team and takes several weeks. We began by calculating how much food was required based on the menu. Then we contacted several vendors to receive the best rates. We also needed an on site team that could execute the plan. Once we were able to solidify this information we were able to provide a quote with the best rate for the client. Once approved we went into action. We were able to call on so many of our Chef partners to assist with prepping and also agreeing to travel to Florence, SC with us the day of the event. For that we are forever grateful because we couldn't pull it off without their support.
After 10 days of prepping it was time to show up and show out! We arrived at our kitchen at 4am that morning to load the Uhaul with tons of food. We used everything from Cambros to Yeti coolers to transport the food safely. Once we arrived in Florence at 8am we unloaded and had full use of their commercial kitchen. The culinary staff at the Florence Center were very nice and accommodating. Everyone had an assigned station and task thanks to 'Emma and her careful planning of the BEO (Banquet Event Order). We held a quick team meeting with our staff along with the Florence Center staff to make sure everyone was on the same page. The staff total was 48 which sounds like a lot but actually it still wasn't enough for an event with 1,500 guests.
We were able to set up a hydration station so that drinks never ran out, we had the Florence Center staff passing hors d'oeuvres, a VIP Dinner, and our team was serving on the main buffet line, replenishing and clearing tables. It was 4.5 hours of non stop catering once the event started.
Our team did an extraordinary job! We were exhausted but everyone was so excited that we were able to pull it off without any major hiccups. We are so grateful to have this opportunity to once again show how Carolima's is willing and able to accommodate events of any size. We're excited for what's next!
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